·       Act as a liaison between supervisor and other departments, managers, clients including arranging meetings, communicating information, and maintaining public relations.

·       Compose and/or edits letters, memos, reports, procedures as needed.

·       Slip Sheet ACD’s & ASI’s into the Approved Construction set of drawings.

·       Set up and maintain project filing system.

·       Distribute documents to subcontractors, maintain document log.

·       Prepare and maintain Request for Information and Submittal logs on Viewpoint.

·       Coordinate paper flow from field to Main Office.

·       Document punch-list work.

·       Maintain project contacts in Outlook.

·       Track and distribute Request for Information, submittals and drawings or other project information to all the affected parties in a timely manner.

·       Prepare and distribute closeout letters to subcontractors/suppliers.

·       Collect, verify, and process insurance certificates for Subcontractors and Suppliers in Viewpoint.

·       Manage the site office which includes ordering supplies, arranging for office equipment repair, maintenance, cleaning, equipment, and supplies (when at a jobsite).

·       May require meeting, event and conference call coordination when located at the jobsite.

·       Archive project files, scan concrete and rebar tickets for archiving.

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·       Minimum of 1 year of experience working as an office or administrative assistant.

·       Associate degree in Business or equivalent combination of education and work experience.

·       Ability tomulti-task and prioritize.

·       Demonstrated ability to achieve goals, be flexible and create process and structure.

·       Excellent communication, collaboration, and time management skills.

·       Adaptable and resourceful in a dynamic environment.

·       Master multi-tasker: you need to manage multiple tasks/projects while maintaining a highly professional demeanor.

·       Incredibly detail-oriented with strong problem-solving skills.

·       Self-starter: can take even the smallest project and run with it to the successful completion.

·       Extraordinary work ethic while balancing the needs of the individuals and the business.

·       Strong computer skill including MS Office.

·       ViewPoint and Share Point experience preferred.

·       Industry experience preferred.

Salary Range: $65,000 - $85,000

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